How to Access and Retrieve Archived Emails in Outlook 365- A Step-by-Step Guide

How to View Archived Emails in Outlook 365

Are you struggling to find archived emails in your Outlook 365 account? Don’t worry; you’re not alone. Many users often face this issue, but with the right steps, you can easily view your archived emails. In this article, we will guide you through the process of viewing archived emails in Outlook 365.

Step 1: Accessing the Archive Folder

The first step to view archived emails in Outlook 365 is to access the Archive folder. To do this, follow these instructions:

1. Open your Outlook 365 account.
2. Click on the “Folder” tab located on the ribbon at the top of the screen.
3. In the “Folder” pane on the left side, you will see a list of folders. Scroll down and click on the “Archive” folder. If you don’t see the “Archive” folder, you may need to expand the “Outlook Data Files” section by clicking on the small arrow next to it.

Step 2: Searching for Archived Emails

Once you have accessed the Archive folder, you can start searching for your archived emails. Here’s how:

1. In the search box located at the top right corner of the Outlook 365 window, type the keywords you remember from the email you’re looking for.
2. Outlook will display a list of search results. Scroll through the list to find the archived email you need.

Step 3: Sorting and Filtering Archived Emails

If you have a large number of archived emails, sorting and filtering them can help you find the email you’re looking for more quickly. Here’s how to do it:

1. In the Archive folder, click on the “View” tab on the ribbon.
2. In the ” Arrange by ” group, you can choose to sort your emails by date, subject, sender, or other criteria.
3. To filter your emails, click on the “Filter ” button in the “View” tab. This will allow you to display only emails from specific senders, with specific subjects, or within a specific date range.

Step 4: Moving or Deleting Archived Emails

If you have found the archived email you were looking for, you may want to move it back to your main inbox or delete it. Here’s how:

1. To move an archived email, click on the email and drag it to the folder you want to move it to, such as the “Inbox” folder.
2. To delete an archived email, click on the email and press the “Delete” key on your keyboard.

Conclusion

Viewing archived emails in Outlook 365 is a straightforward process once you know the steps. By following the instructions in this article, you should be able to access and manage your archived emails with ease. If you encounter any issues, don’t hesitate to reach out to Outlook 365 support for assistance.